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A managed Exchange Server will almost surely be the core component of an enterprise level messaging system put together with Microsoft software. It's very versatile and secure, as Microsoft products go. The latest version Exchange 2010 has enhanced capabilities that make messaging a lot easier and less costly.
As a start, consider that users can log-in from anywhere geographically speaking and still be met by the UI they're familiar with. Users can log in via the PC, or use a web browser or even a mobile device. Inbox management is more powerful in this version, and archiving of e-mails is a built-in feature.
It's easy enough for small companies to get started with shared hosting plans. It allows for a strong enterprise level messaging system which won't necessitate purchase of hardware or resource allocation. That said, the real impact and advantages available in this product are unleashed only with a dedicated solution.
Such a solution would include a dedicated active directory for authenticating users, and the mailbox size would be limited only by server's configuration. This is a very much more flexible and offers more control for customers than if size limits are set arbitrarily by the provider. Another major benefit is that dedicated solutions offer the opportunity to put up rock solid security, if necessary.
This can sometimes be essential, especially if the messaging system has to integrate with other critical applications that need a much higher level of security than is the norm for messaging. In this case, the company may want to cover the messaging system with the same enhanced level of security. This can only be done with dedicated servers.
One of the things the company will have to decide is whether to let the host manage it. The main consideration is that a provider doesn't have to invest in new resources for 24/7 support and monitoring, whereas customers will have to put in a lot of time and resources. As a rule, the host's security implementation is also more reliable than what a typical medium or large scale company has in-house.
The verdict is already in on Exchange 2010, and it's safe to say that it's going to help Microsoft increase their market share of messaging solutions. It's still important, though, to find the right provider. The easy way is to choose a Microsoft Certified Partner like Apps4Rent, which ensures that a managed Exchange Server will prove to be everything it's hyped to be.
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